Administration
About the Administration Office
The WVOT Administration Office encompasses Human Resources, Administrative Support, Outreach, Governance & Training, Project Management Office, Mailroom, Warehouse, Print Shop, and Records Management.
The primary objective of the Administration Office is to establish standards that govern the administrative functions essential for delivering IT services aligned with the goals of the statewide strategic plan. Governance depends on clear standards, and efficient delivery requires diligent oversight. Therefore, WVOT aims to serve as a strategic partner to state agencies. As strategic partners, WVOT will communicate and implement standards and processes to ensure the effective and efficient use of IT, enabling organizations to achieve their goals and objectives.
Our most valuable resource is our staff.
The HRO provides information, training, guidance, and assistance on a wide range of state inquiries, rules, laws, and policies. The primary purposes of the HR Unit are to communicate, protect, and support the Department of Administration and the Office of Technology's employees, ensuring that we serve our customers effectively, efficiently, and in a timely manner.
▪️ Group Email: OTHREmployees@wv.gov
The WVOT IRO works with state agencies to identify and coordinate IT needs. It establishes a relationship between the WVOT and state agencies to ensure the agency's functional business needs align with proposed technical solutions. This office addresses and escalates agency concerns regarding IT requirements and directives, as well as, IT communication notifications.
To better facilitate and document processes and standards, the ASO provides administrative support services to the units within WVOT. This ensures more efficient communication between units and compliance with administrative and operational procedures. The office promotes a standardized approach to service delivery and fosters partnerships aligned with the overall goals of WVOT.
▪️ Group Email: otaso@wv.gov
This unit within the IRO is responsible for supporting state agencies with their office automation needs, helping employees become more productive by efficiently using available tools. To achieve this, we offer training on various software packages used on personal computers. TLC's training program, designed specifically for state government activities, emphasizes individual instruction through small class sizes. Classes are available in multiple formats, including instructor-led hands-on training, instructor-led online sessions via Meeting Place, and self-paced e-learning, catering to both new and advanced users.
▪️ Group Email: ottlc@wv.gov
▪️ View the TLC
Mailroom| Warehouse | Print Shop
Warehouse Services: The Warehouse team is responsible for receiving, storing, and managing inventory for all WVOT-related equipment and supplies. This includes overseeing the storage of hardware, software, and various office supplies, and ensuring timely and secure delivery to the appropriate departments or personnel.
Mailroom Services: The Mailroom is tasked with handling incoming and outgoing mail, packages, and documents. This includes sorting, organizing, and distributing correspondence to ensure swift communication within WVOT. Additionally, the team manages the secure delivery of sensitive materials and tracks incoming deliveries to maintain accuracy and efficiency.
Printshop Services: The Printshop team manages all WVOT printing needs, from creating internal reports and documents to producing materials for external communications. Services include high-quality printing, binding, and delivery of printed materials. The Printshop team also offers design and layout support for promotional and informational materials across the organization.
The West Virginia Office of Technology (WVOT) ensures proper records management in compliance with the West Virginia Code §5A-8-1 through §5A-8-10. This includes following retention schedules for records, ensuring accessibility for authorized users, and securely disposing of records once their retention period ends. WVOT also embraces modern digital records management systems to maintain and protect electronic records, ensuring compliance with legal requirements and supporting transparency, accountability, and efficient operations.