Follow these steps to ensure a smooth transition of assets.
Step 1: Generate a Retirement Number
Items in OASIS: Retire the item in the wvOASIS system to generate an FD Number.
Items NOT in OASIS (Under $1,000): Complete a WV-103 Form to create a retirement number.
Step 2: Submit the following to Surplus Property for initial approval:
OT Pickup Form: An Excel spreadsheet detailing Brand, Model, Serial #, and Agency Tag. (Do not leave Serial # blank unless it is a "lot" of small items).
Retirement Authorization: Your OASIS FD document or completed WV-103.
Step 3: Tagging & Tracking
Once Surplus approves the request, they notify WVOT.
WVOT generates and sends you Barcode Tags.
Affix these tags to each item.
Update your OT Pickup Form with these specific barcode numbers.
Step 4: Final Confirmation & Pickup