The WVOT Warehouse provides secure retirement and disposal services for state-owned electronic assets. We partner with state-contracted eRecycle vendors to ensure all equipment is handled according to Department of Defense (DoD) standards and environmental regulations.
Before starting, categorize your items to ensure they are sent to the correct facility.
Retire to WVOT: All electronics (Computers, Laptops, Monitors, Tablets, Servers, Printers, Networking Gear, and Storage Media).
Retire to Surplus Property: Office furniture, vehicles, and general non-electronic equipment.
Please ensure batteries are removed or handled according to specific hazardous waste guidelines before pickup.
Follow these steps to ensure a smooth transition of assets.
Step 1: Generate a Retirement Number
Items in OASIS: Retire the item in the wvOASIS system to generate an FD Number.
Items NOT in OASIS (Under $1,000): Complete a WV-103 Form to create a retirement number.
Step 2: Submit the following to Surplus Property for initial approval:
OT Pickup Form: An Excel spreadsheet detailing Brand, Model, Serial #, and Agency Tag. (Do not leave Serial # blank unless it is a "lot" of small items).
Retirement Authorization: Your OASIS FD document or completed WV-103.
Step 3: Tagging & Tracking
Once Surplus approves the request, they notify WVOT.
WVOT generates and sends you Barcode Tags.
Affix these tags to each item.
Update your OT Pickup Form with these specific barcode numbers.
Step 4: Final Confirmation & Pickup
Email the updated OT Pickup Form back to the WVOT Warehouse. We will contact your agency representative to schedule a pickup, typically within 60 days.
WVOT provides in-house data sanitization to protect sensitive state information. Every piece of equipment is tracked through our IT Asset Tracking System from the moment a request is made.
Degaussing & Wiping: We use high-powered magnets (degaussing) to scramble data or run a Department of Defense (DoD) wipe cycle to electronically overwrite the drive.
Hard Drive (HDD) Shredding: If your agency requires physical destruction, we offer shredding via our certified vendor.
Note: Shredding is subject to vendor criteria (age, size, etc.).
Chain of Custody: Agencies requesting shredding will have their drives stored and processed separately from general inventory.
Certificate of Destruction: Available upon request for agencies requiring formal documentation for their records. To ensure accurate data entry and tracking, please notify us at the time of your initial service request if a Certificate of Destruction is required.
WVOT Warehouse / E-Recycle:
Email: OTERecycle@wv.gov
Phone: (304) 558-5248
Please Visit the Surplus page for questions regarding surplus inventory.